You’re going to make mistakes as an employer. Heck, I know I have. One thing you don’t want to do? Miss a payroll.

Some of your employees might be part of the56%的美国人living paycheck to paycheck. If they are, they count on that money to be in their bank accounts or hands on payday. Not to mention, failing to pay employees on time may be illegal in your state.

What’s an employer to do? Just hope you pay your team on time? Nah. There are a number of payroll schedule “hacks” that’ll help you to pay employees on time, every time.


When I say payroll schedule hacks, I’m talking about equipping yourself with the know-how you need to pay employees on time. Use these five tips to make it happen.


You can run payroll a few different ways. You might opt for one of the following:

  1. Doing payroll by hand: Least expensive, most time-consuming option
  2. 外包工资自称ional: Most expensive, least time-consuming option
  3. Using payroll software: Middle ground that lets you quickly handle payroll without breaking the bank

By using a consistent system, you can stay organized and get a firm grasp on your payroll responsibilities, like when to collect timesheets and process payroll.

One more word of advice: Sometimes, the unexpected happens (remember that wholeMyPayrollHR debacle?). Make sure the software or professional you’re using to run payroll is reputable. Check online reviews, see how long they’ve been in business, and find out how many customers or clients they have.

2. Give employees the schedule ahead of time

More than likely, your team knows how frequently they get paid. When onboarding a new hire, you typically tell them whichpay frequencyyou use:

  • Weekly (52 paychecks per year)
  • Biweekly (26 paychecks per year)
  • 半月刊(每年24个薪水)
  • Monthly (12 paychecks per year)

To make things easier, you might distribute a schedule at the beginning of the year. That way, employees know which days they can expect to receive their paychecks. And, they won’t be playing a guessing game when it comes to banking holidays.


3. Watch out for banking holidays

Even the best-laid plans can go wrong if you’re not watching out for curveballs. Take federal banking holidays, for instance. If payday falls on or around a banking holiday, your employees won’t receive their wages on time—unless you take action.


Also, look at your payroll schedule at the beginning of the year, determine if a holiday could impact any of your payrolls, and set alerts.

If you usepayroll software,您的提供者应该通知您即将到来的银行假期。

4. Set reminders

作为一个employer只是成为企业主的一部分。作为企业主,您有一个loton your mind.

So whether you’re using software or not, it doesn’t hurt to set reminders. That way, you know exactly when to collect timesheets, run payroll, and pay employees. And again, set reminders for curveballs, like federal banking holidays.


5. Manage your cash flow

My final tip for sticking to your payroll schedule revolves around having enough money to actually run payroll and pay your employees. To do that, you need to manage your cash flow and expect the unexpected.

Take a look at a few reasons cash might be tight at your business and what to do about it:

  • Three-paycheck months:每两周频率,每年有两个三付的月份。预算这些额外的薪水,以确保您有足够的钱按时向员工付款(谁不想要?)。
  • Customers not paying:如果您的客户不从您的业务中支付账单,那么您可能会努力支付自己的账单。使您的发票清除,提供早期付款折扣,并通过逾期付款向客户发送频繁的提醒。
  • Natural disasters and other emergencies:无论是飓风还是飓风迫使您关闭业务一点点,您的现金流都可能会严重打击。通过设置并为紧急现金储备做出贡献,为这些类型的曲线球做准备。

Of course, there are plenty of other ways to manage your cash flow and make sure you have enough money to pay employees. You can:

  • 削减费用
  • Create a separate payroll bank account
  • Boost sales through discounts and promotions
  • Apply for a small business loan or line of credit

Mike Kappel is a serial entrepreneur, and the founder and CEO of Patriot Software Company, and its subsidiaries. Patriot Software, LLC is a developer of onlineaccounting softwareand payroll for U.S. business owners and their accountants.

Pay time stock photo by Wright Studio/Shutterstock